Acceptable Use Policy

Effective Date: 16 March 2016 Revision: 4.0


To outline the acceptable use of IT systems of NagaWorld Limited (“NagaWorld”) by its employees, consultants, contractors, representatives, or any authorized personnel (“the User”). The purposes of this policy are to ensure the protection of NagaWorld’s IT systems, assets, resources, business integrity, and confidentiality, and to protect NagaWorld from any illegal or damaging actions which may be caused by the User, either knowingly or unknowingly, through the inappropriate use of NagaWorld’s IT systems (“the Policy”).


This Policy applies to all full-time and part-time employees, consultants, contractors, and other personnel affiliated with the authorized third parties. This Policy applies to all IT systems, resources, and equipment that are owned, contracted, or leased by NagaWorld.



Acceptable Use and Ownership

  1. By using NagaWorld’s IT system, the User agrees to unconditionally signify his/her agreement to comply and to be bound by the terms and conditions of this Policy, which may be revised and/or amended from time to time by NagaWorld without prior notice to the User.
  2. NagaWorld’s IT systems, including but are not limited to computer equipment, software, operating systems, storage media, network accounts providing email, business applications/websites, internet service, FTP, VPN and etc., are the property of NagaWorld. These systems are to be used for business purposes in serving the interest of NagaWorld, and of our clients and customers in the course of normal operations.
  3. The business information, including message and data, directly or indirectly created, mailed, copied, accessed or downloaded, is the sole property of NagaWorld. NagaWorld reserves the right to monitor, audit, inspect, copy, delete, disclose and distribute any business information for any reason without giving advance notice to its Users.
  4. The User shall keep his/her password secured and shall not share account/password information with others. Authorized User is responsible for the security of his/her own password and account.
  5. The User must be extra cautious when opening information received from unknown source, which may contain viruses. Anti-virus software shall be utilized to scan the suspicious file consistently and its definition shall be updated from time to time.
  6. The User has the responsibility of taking good care of NagaWorld’s IT asset such as avoiding accidental damage or exposure to water/theft within or outside NagaWorld’s property.
  7. In case of dispute, whether or not the use is reasonable or acceptable in any particular circumstances will be finally determined by NagaWorld’s Executive Committee Members (“EXCO”).

Unacceptable Use

The following activities are strictly prohibited,

1. Upload, download, install, send, forward, receive, save or print the following materials without proper authorization into non-NagaWorld owned storage, website, media or to 3rd parties,

  • NagaWorld’s trade secrets, confidential, private or proprietary information or customer information
  • External copyrighted, trademarked, or patented materials, including articles or software, which are not owned by NagaWorld or
    authorized to be sent, forwarded, stored or printed by the owner of the materials
  • External material from persons or companies unknown to you
  • Software, whether freeware, shareware or otherwise
  • Any information or data restricted by government laws or regulations

2. Use NagaWorld’s IT systems in a manner that is likely to cause security breaches such as,

  • Permitting unauthorized personnel to access NagaWorld’sinformation.
  • Revealing your account password to others or allowing use of your account by others. This includes family and other household members when work is being done at home.
  • Accessing data of which the User is not an intended recipient or logging into a server or account that the User is not expressly authorized to access, unless these duties are within the scope of regular duties. Intentionally disrupt the network of communication including network sniffing, pinged floods, packet spoofing, and forged routing information for malicious purposes.

3. Use NagaWorld’s IT systems for accessing, sending, forwarding, receiving, printing, uploading or downloading the following types of messages or information,

  • Harassing, derogatory, discriminatory or otherwise offensive messages, humor, comments, or images containing ethnic slurs, racial epithets or any other communication that could offend, disparage, or embarrass others based on their race, national origin, sex, sexual orientation, age, disability, religion, political beliefs, or other reasons that may be sensitive to the recipient.
  • Solicitations, advertisements, game, online stock/commodities trading, forex trading, chat room, blog posting, movie clip, unauthorized software download or any other activities, for personal benefits and unrelated to NagaWorld’s business.
  • Chain letters, unsolicited messages to unwilling recipients ("spamming") or mass mailings for personal, political or other non-NagaWorld’s business purposes.
  • Messages containing NagaWorld’s information to non-authorized recipients.

Enforcement of this Policy

1. NagaWorld will take appropriate measures upon notice of any violation of this Policy or abuse any of its IT systems. Depending on the circumstances, appropriate measures may include a warning to the User, notice to the User's immediate supervisor, or other discipline action up to termination of employment contract or any contractual agreement.

2. The User shall be responsible for reporting promptly of any theft, loss, or unauthorized disclosure of NagaWorld’s proprietary information. Upon a violation or suspected breach of this Policy is noticed, IT Department shall be informed immediately. The User who violates any aspect of this Policy will have his/her IT systems access revoked. NagaWorld reserves the right to hold any User personally liable for any violation of this Policy.

3. In case of dispute, whether or not the use is reasonable or acceptable in any particular circumstances, the final determination right is with NagaWorld EXCO.